Payroll & HR Specialist | Maine
At Systems Engineering, our mission is to enable the exceptional with our clients, employees, and the community.
As a result, we continue to invest heavily in being the premier technology employer in Northern New England. We are 100% employee-owned which gives us the unique opportunity to combine shared equity with empowerment to create an incredible career development opportunity.
Our People & Culture Department is seeking a full-time Payroll & HR Specialist to join our growing team of employee-owners. This position will provide support to our HR Manager in the day-to-day operational functions of the Office of People & Culture with a focus on payroll and benefit administration, HRIS system maintenance, and employee relations.
We are looking for a highly motivated individual who enjoys working with people, enjoys working with technology (HRIS), is detail oriented, & possesses a continuous improvement mindset. This role will contribute to a positive and engaging workplace culture centered around employee-ownership.
Responsibilities
- Administer bi-weekly payroll, ensure timely & accurate processing, manage payroll changes and adjustments when needed, and ensure reconciliation and reporting is complete and accurate.
- Support in benefits administration, assisting with employee benefit elections, new hire enrollments, and routine benefit changes, as well as annual open enrollment.
- Support employee-owners in a professional, engaging, empathetic, and positive manner when it comes to questions on various HR-related topics.
- Assist with new hire onboarding & employee offboarding processes, support in the organization and maintenance of employee personnel files, documentation, and compliance.
- Serve as a lead subject matter expert on HRIS (Paylocity) and support managers and employees in adopting HRIS system modules (Performance, PTO, etc.).
- Collaborate with People & Culture Leadership on the creation, implementation, and maintenance of policies, procedures, and documentation.
For immediate consideration, click here to apply.
What We’re Looking For
- 2-3 years of experience in payroll, HRIS, and benefit administration is preferred.
- A people & team oriented, results-driven individual, passionate about creating an exceptional employee-owner experience.
- Exceptional verbal and written communication skills, ability to relate to all internal and external customers, from a wide variety of backgrounds, in a positive and professional manner.
- Strong organizational and time management skills, ability to juggle multiple tasks and projects concurrently while maintaining an eye towards detail.
- Comfortable speaking and presenting to groups of individuals virtually, in person, and in hybrid environments.
- Possess excellent critical thinking and analytical skills, eagerness to solve problems and try out solutions.
- Familiarity with Office 365 (Outlook, Teams, Word, Excel, PowerPoint) required. SharePoint & Paylocity experience preferred.
- The team is always learning and growing, so a passion for technology and a track record of continuous learning are also key.
- This is a hybrid role with an onsite work requirement at our offices at least 3 days a week.
Our Benefits & Culture
Systems Engineering has two office locations: Our Portland, Maine office is located in the heart of the Old Port in downtown Portland. Our Portland office is positioned centrally to the waterfront, trails, parks, and restaurants. Our New Hampshire Office is located in the Brady Sullivan Tower just steps from downtown Manchester.
Being 100% employee-owned, the employee-owners of Systems Engineering are its most valuable resources who have collectively made Systems Engineering a Best Places to Work Company in Maine for nine consecutive years. We pride ourselves on delivering great outcomes for our Culture, Customers, and our Community by cultivating a culture focused on continuous learning, community impact, and Employee-Ownership.
In addition to a competitive salary, our benefits include:
- Employee Ownership (Employee Stock Ownership Plan) – As an employee-owner, you directly contribute to the strategic direction, growth, workplace culture, and future of the company.
- Employer 401k matching contributions.
- Profit-Sharing.
- Competitive medical, dental, life, and disability insurance.
- Paid Time Off starting with 17 days PTO, nine paid holidays, two weeks paid parental leave.
- Community Engagement benefits including (8) hours of paid community volunteer time & employer-charitable match.
- Engaging wellness programs including onsite health coaching & onsite fitness facilities at both our Maine & New Hampshire Offices.
- Career mobility and professional development, with employer-supported training, learning, and certification opportunities.
- Dynamic, fun, and active community culture.
- Business casual work attire.
- Hybrid Workplace, which fosters collaboration, mentorship, and training & development opportunities across our organization.
- Free paid parking at both our Portland & Manchester, NH Offices.
