Payroll Specialist | Maine

At Systems Engineering, our mission is to enable the exceptional with our clients, employees, and the community.

As a result, we continue to invest heavily in being the premier technology employer in Northern New England. We are 100% employee-owned which gives us the unique opportunity to combine shared equity with empowerment to create an incredible career development opportunity.

Our People & Culture Department is seeking a full-time Payroll Specialist to join our growing team of employee-owners. This position will provide support to our HR Manager in the day-to-day operational functions of the Office of People & Culture with a focus on payroll and benefit administration along with HRIS system maintenance.

We are looking for a highly motivated individual who enjoys working with people, enjoys working with technology (HRIS), is detail oriented, & possesses a continuous improvement mindset. This role will contribute to a positive and engaging workplace culture centered around employee ownership.


  • Administer bi-weekly payroll, ensure timely & accurate processing, manage payroll changes and adjustments when needed, and ensure reconciliation and reporting is complete and accurate.
  • Provide support for annual audit compliance for 401k, ESOP, and state tax compliance as needed. Willingness to conduct audits in the realm of payroll and benefits as required.
  • Support employee owners in a professional, engaging, empathetic, and positive manner when it comes to questions on various payroll-related topics.
  • Perform monthly benefit invoice reconciliations.
  • Assist with new hire onboarding & employee offboarding processes, support in the organization and maintenance of employee personnel files, documentation, and compliance.
  • Serve as a lead subject matter expert on HRIS (Paylocity) and support managers and employees in adopting HRIS system modules.

For immediate consideration, click here to apply.

What We’re Looking For

  • 2-3 years of experience in payroll, HRIS, and benefit administration is preferred.
  • A people & team-oriented, results-driven individual, passionate about creating an exceptional employee-owner experience with the ability to work across multiple departments.
  • Exceptional verbal and written communication skills, ability to relate to all internal and external customers, in a positive and professional manner.
  • Able to exhibit a high level of confidentiality, demonstrated experience working with highly sensitive information.
  • Willingness to learn and understand employment/labor laws and regulations.
  • Strong organizational and time management skills, ability to juggle multiple tasks and projects concurrently while maintaining an eye towards detail.
  • Comfortable speaking and presenting to groups of individuals virtually, in person, and in hybrid environments.
  • Possess excellent critical thinking and analytical skills, eagerness to solve problems and try out solutions.
  • Familiarity with Office 365 (Outlook, Microsoft Teams, Word, Excel, PowerPoint) required. SharePoint & Paylocity experience preferred.
  • The team is always learning and growing, so a passion for technology and a track record of continuous learning are also key.
  • This is a hybrid role with a required onsite presence at our offices at least 2 days a week, standard work hours are Monday-Friday, 8am-5pm.

Our Benefits & Culture

Systems Engineering has three office locations: Our Portland, Maine office is located in the heart of the Old Port in downtown Portland positioned centrally to the waterfront, trails, parks, and restaurants. Our New Hampshire Office is located in the Brady Sullivan Tower just steps from downtown Manchester. Our Pineland Farms Office is located at Durham Hall on the Pineland Farms Campus, New Gloucester, Maine.

Being 100% employee-owned, the employee-owners of Systems Engineering are its most valuable resources who have collectively made Systems Engineering a Best Places to Work Company in Maine for nine consecutive years. We pride ourselves on delivering great outcomes for our Culture, Customers, and our Community by cultivating a culture focused on continuous learning, community impact, and Employee-Ownership.

In addition to a competitive salary, our benefits include:

  • Employee Ownership (Employee Stock Ownership Plan) – As an employee-owner, you directly contribute to the strategic direction, growth, workplace culture, and future of the company.
  • Employer 401k matching contributions.
  • Profit-Sharing.
  • Competitive medical, dental, life, and short & long-term disability insurance.
  • Paid Time Off starting with 17 days PTO, nine paid holidays, and two weeks paid parental leave
  • Community Engagement benefits including (8) hours of paid community volunteer time & employer-charitable match.
  • Engaging wellness programs including onsite health coaching & onsite fitness facilities at both our
  • Maine & New Hampshire Offices.
  • Career mobility and professional development, with employer-supported training, learning, and certification opportunities.
  • Dynamic, fun, and active community culture.
  • Business casual work attire.
  • Hybrid Workplace, which fosters collaboration, mentorship, and training & development opportunities across our organization.
  • Free paid parking at both our Portland & Manchester, NH Offices.
Due to the nature of our business and the requirements of ITAR regulations, this role may require access to controlled information and technology. Candidates must be U.S. citizens or lawful permanent residents and be willing to undergo a thorough background check as part of the employment process.
Systems Engineering is an Equal Opportunity Employer.??All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.